To ensure accuracy when it comes to payroll and make sure you are properly compensated, please be sure to follow the protocol below for reporting missed clock ins: We understand that sometimes it’s easy to forget to clock in and out at the start or end of a shift. Subject Line: Protocol for reporting missing clock Ins To make sure everyone knows what to do, you can send an internal email like this one: Email About Setting the Protocol for Reporting and Correcting Missing Clock InsĪnother common scenario is when employees forget to clock in or out and realize it after the fact. Thank you for your attention to this matter. If there are ever any discrepancies, please be sure to contact HR right away so we can adjust the records accordingly. ![]() Please make sure you always remember to clock in and out for each shift. But tracking your time accurately and consistently is important for payroll accuracy and making sure you are compensated correctly. We appreciate that it is easy to forget about clocking in and out during the hustle and bustle of your workday. Thank you for your prompt attention to this matter.Īlternatively, you could send an email like this one: If you ever forget to clock in or out, please be sure to let HR know immediately so we can make any necessary adjustments. Staying on top of your time cards is important for accuracy when it comes to payroll and makes sure that you are properly compensated for the time spent working. This is a friendly reminder to always make sure you are properly clocking in and out for each shift. Subject Line: Remember to clock in and out every shift Sending an email like this one will remind employees that they must always remember to do so. One of the most common mistakes is forgetting to clock in or out at the start or end of a shift. Here are a few sample emails to use and adapt. ![]() To help ensure that employees understand the importance of clocking in and out, we suggest sending out a friendly reminder email once in a while. You might feel like you’re repeating yourself, or that you’re not being heard. Sometimes sending emails about clocking in and out can feel like a chore. Sending an email to employees about clocking in and out is a great way to do this. It is important for employees to know that their time in the office needs to be accurately tracked so that payroll can be processed correctly. Having your employees understand the importance of clocking in and out is vital to the success of your business.
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